BACKGROUND SCREENING

BACKGROUND SCREENING

MEMBERSHIP ELIGIBILITY BACKGROUND CHECKS FOR USASF PROGRAM OWNERS, COACHES, OTHER PERSONNEL & ADULT ATHLETES

The United States All Star Federation has taken important steps to ensure the highest level of safety within our member all star organizations. One of these steps is the implementation of a standardized approach to background screening for any non-athlete that is age 18 or older who accompanies a team into a warm-up room at all USASF sanctioned events. This includes Owners, Coaches and any other volunteer or staff member associated to a program. Additionally, any adult athlete who are at least 21 years old as of December 31, 2020 are required to be screened before eligibility status is granted.

The United States All Star Federation is proud of its partnership with National Center for Safety Initiatives, through which we will engage in a comprehensive Background Screening of our members.

This includes a comprehensive background screening program using NCSI's Full Service product and a simple "Red Light/Green Light clearance report issued in accordance with the criteria chosen by The United States All Star Federation. Only those applicants receiving a "Green Light" report will be considered for Eligible Membership.
 
*Adult Athletes: The USASF member database will calculate the age on December 31, 2020. Background checks are an eligibility requirement for "adult" athletes on open teams. "Adults" are athletes who are at least 21 years old as of December 31, 2020.

PRE-EMPLOYMENT & PRE-APPOINTMENT SCREENING FOR EMPLOYEES & VOLUNTEERS AT USASF MEMBER CLUBS

The USASF Member Eligibility Screening is secondary to the Application, Screening and Background Check requirements outlined in the USASF Sexual Abuse and Prevention Policy.  The policy, which has been accepted by all USASF Member Programs (also referred to as member clubs), outlines the following:

The Employee Hiring & Volunteer Appointment process to include the following:

  1. Application - Every individual that may have the opportunity to interact with youth must complete our organization's written application that sets forth appropriate background information, requires disclosure of any prior claims or allegations of sexual abuse or other inappropriate conduct, and provides the names of at least two individuals as references.
  2. Screening - A designated representative(s) of the organization will interview each prospective employee and volunteer.
  3. Background Check - Prior to interacting with minors, any potential employee or volunteer will be subject to a background check, including appropriate inquiries regarding any previous record of sexual abuse or other unlawful activity. This background check will be updated at least every two (2) years for each employee or volunteer. All current employees and volunteers are required to update their background check every two (2) years. This is in addition to the required screening by the U.S. All Star Federation for all eligibility as program owners, coaches and personnel at USASF Sanctioned events.

It is important to note that each screening serves a separate purpose:

PRIMARY SCREENING - Pre-employment | Pre-appointment

The primary screening, which is to be done by the member club prior to an adult interacting with minors, is required as a condition of club membership in the USASF.  It is one step in a 3-step process for the club owner or director to determine if an individual is suitable to work with youth. While the USASF cannot dictate which screening process the club owner chooses to use, we do recommend that the club owner follow any local or state requirements for clearance to work with youth. If a local or state-wide clearance does not exist, we recommend the owner research and utilize the most comprehensive and thorough screening available to them, including screens that use fingerprint-based searches when reliable and available. If the owner needs guidance in selecting the process that is most in line with the standard of care in their area, we recommend contacting legal counsel or researching what is required of similar positions in the area, such as teachers, coaches, bus drivers and day care workers.

SECONDARY SCREENING - Membership Eligibility

The secondary screening, which is done during the membership application and eligibility process with the USASF, serves to establish criteria that would disqualify from membership those persons who have something in their background that would preclude them from working with children. The USASF's screening is consistent with the standards used by similar youth serving organizations, sport organizations and governing bodies.

ABOUT THE NATIONAL CENTER FOR SAFETY INITIATIVES

The National Center for Safety Initiatives (NCSI) is the only national background screening services specifically dedicated to the protection of children. NCSI is the choice of many of the most renowned and reputable organizations and corporations in the world including the United States Olympic Committee.

NCSI's background screening programs are recognized as the "Standard of Care" in the youth-serving industry. NCSI was formed in partnership with the National Council of Youth Sports (NCYS), with the goal of significantly increasing the level of safety for our youth.

NCSI applies the NCYS Recommended Guidelines to its background screening, focusing its efforts, systems, and expertise directly into seven identified risk factors using multiple vendors to ensure client organizations will meet and exceed due diligence.

BACKGROUND CHECK PROCESS

NCSI handles ALL aspects of the screening process from start to finish saving time, money and the legal issues associated with the many liabilities involved in background screening. NCSI helps organizations meet and exceed due diligence by navigating them through the complex maze of ethical, legal and financial challenges.

The USASF offers 2 options for our Organization Members:

OPTION 1: Direct Processing

  • Owners, Coaches & Adult Athletes 21 years of age or older affiliated with their program will apply directly through their Membership Portal by clicking "START BACKGROUND CHECK" on their dashboard.
  • Personnel over age of 18 will receive an "Invite" from the Program Admin through the "Personnel list in Admin profile.
  • Each applicant pays the NCSI directly for their background screening
  • NCSI shares the "Red Light/Green Light" report with the USASF
  • USASF updates the coach/owner profile to indicate a "Green Light" report was issued
  • The Applicant is upgraded to an Eligible Member as long as all other membership requirements have been met
  • The USASF is not permitted to share any information provided on the background screening
OPTION 2: Club Account Processing
Many organizations prefer to have an account with NCSI to manage their internal process for background screenings of their employees, potential employees and volunteers. With a club account, the member organization has access to the complete record for all applicants who apply using the organization’s self registration number.
  • USASF Member Organization must first set up a club Account with the National Council of Safety Initiative [see How to Set-up a club Account]
  • The applicant applies directly through the NCSI portal using the organization’s self registration number
  • NCSI shares the "Red Light/Green Light" report with the Club Organization
  • The applicant must then SHARE their report with the USASF [see Instructions for Club Share to USASF]
  • USASF updates the coach/owner profile to indicate a "Green Light" report was issued
  • Coach/Owner is upgraded to a Professional Member as long as all other membership requirements have been met
Important Items to note for Option 2:
  • The Club Account grants the Organization full access to the Red Light/Green Light Report
  • The Club Account provides the USASF Member Organization flexibility with payment options (the Club organization can pay for background screenings or have applicants pay NCSI directly)
HOW TO SET UP A CLUB ACCOUNT
  • Contact John Miller, Senior Client Services Manager with NCSI:
    Email: JohnM@ncsisafe.com
    Toll Free: (866) 833-7100 x109
    Phone: (440) 542-9690
  • Indicate that you are with the USASF and would like to set up a Club Account with Club Share to the USASF
If you set up a CLUB ACCOUNT it is important that you instruct your employees as follows:
  • They MUST enter YOUR Club Account Self Registration number on the NCSI site
  • Once their determination has been returned to your organization - the coach MUST log into their USASF Coach profile and click START BACKGROUND CHECK to SHARE their determination with the USASF. For Personnel, your program administrator will log into your USASF program profile and will SEND BACKGROUND CHECK INVITE to the Personnel needing to share their screening. The Coach or Personnel will follow the on screen prompts, answer all the questions and give the permissions to share with the USASF and submit their request to share. They will not be asked to pay again.
You are responsible for informing your employees of the steps they must take to complete the background screening process AND share their screening with the USASF.
BACKGROUND SCREENING FEES
The fee for each screening is $21.25 which includes the screen fee of $20 and a processing fee of $1.25. Each applicant will pay this fee themselves unless a Club Account administrator provides them with a self-registration number that is tied to the organization pay Club Account.  Occasionally there will be counties that require additional fees. The applicant is responsible for all fees associated with their background screening.
HOW TO COMPLETE A BACKGROUND SCREENING
Owners, Coaches & Adult Athletes (21 or older as of December 31, 2020)
  1. Log into your profile at USASFmembers.net
  2. On your MY PROFILE  dashboard your membership information.
  3. Click on START BACKGROUND CHECK
  4. Proceed with the screening application
  5. Make payment
  6. A confirmation email will be sent to you once your screening has been submitted. If you do not receive a confirmation email, your screening has not been submitted.
  7. Once NCSI renders the determination, it will post directly to the profile.

Personnel (no coaching adults that interact with minors)
Before a background check can be requested for Personnel, the program administrator must add them to the program profile on the Personnel page.  From the Personnel page:

  1. Program Administrator selects the person for whom you would like to initiate a background check
    1. Click SEND BACKGROUND CHECK INVITE
  2. The Personnel Member will need to log into their email and follow the instructions included in the email.  

It is important to note that the email is SPECIFIC to that Personnel Member and they must follow that link so that it updates back to their Personnel Profile once NCSI has rendered the determination.

IMPORTANT INFORMATION TO KNOW
  • Read all instructions on all pages before completing anything or agreeing to any terms or conditions
  • NCSI will contact you directly if there are any questions, problems or issues related to your specific information.
  • An email address is required when completing the background check as our contact with you will largely be electronic.
  • Add ncsisafe.com to your list of acceptable domains in your email program to receive notifications from us.
  • The background check generally takes 10 business days to complete.
  • You may check your status on our website under the "Check Your Background Screening Status" link at www.ncsisafe.com
QUESTIONS OR ASSISTANCE

If you have any questions or problems submitting your information, contact NCSI directly:

Email: applicantservices@ncsisafe.com
Phone: (440) 542-9833
Toll free: (866) 833-7100

For technical support with your USASF profile, contact greenlight@usasf.net.

BACKGROUND CHECK TERM
Background checks will be valid for 2 single year membership terms, expiring on July 31st two-years from the year of completion.  All background checks completed in 2015 will expire in July 31, 2017 regardless of the date completed.  Example:  A background check completed April 10, 2015 will expired July 31, 2017 AND a background check completed November 1, 2015 will expired on July 31, 2017 as it pertains to the USASF qualifications for professional membership.

It is important to note that NCSI will run a re-check on each application on the 12-month anniversary of their initial screening. If something in the history of the applicant were to change and NCSI were to issue a red light, the member would no longer be eligible for Professional Membership within the USASF.

INSTRUCTIONS FOR CLUB SHARE TO THE USASF (or USASF share to their Club)

After the National Council for Safety Initiatives returns a GREEN LIGHT determination, the applicant must then AUTHORIZE SHARING their determination to the USASF.

Share from CLUB ACCOUNT (Club Account)  to USASF:

Owners, Coaches & Adult Athletes

  • Go to usasfmembers.net
  • Log into your member profile
  • Click "Start Background Screening Now."
  • Select "no" when asked "Is this your first time doing a background screen with NCSI?"
  • Identify yourself by entering your name, DOB and SSN or Applicant ID and DOB when asked
  • Sign the consent form

Personnel

  • Program logs into usasfmembers.net and sends background check invite link to personnel's email
  • Personnel follows the link in their email
  • Select "no" when asked "Is this your first time doing a background screen with NCSI?"
  • Identify yourself by entering your name, DOB and SSN or Applicant ID and DOB when asked
  • Once they have established who you are it will take you to a screen to sign consent to share this information with the USASF – sign and complete

Share from USASF to CLUB ACCOUNT:

If you have previously completed a background check with the USASF Direct Processing Portal and you would like to share the determination with a CLUB ACCOUNT, follow the instructions below are the instructions for the share from USAF to a club:

  • Go to www.ncsisafe.com and
  • Click "Start Background Screening Now."
  • Enter the 8-digit self registration number for the club
  • Select "no" when asked "Is this your first time doing a background screen with NCSI?"
  • Identify yourself by entering your name, DOB and SSN or Applicant ID and DOB when asked
  • Sign the consent form
CRITERION OFFENSES
Reportable convictions, registrations or pending dispositions, or disclosures of convictions, registrations or pending dispositions for any of the following criminal offenses or registrations will prompt a determination that an applicant ‘does not meet’ the criminal background screening criteria and a red light determination will be issued:

R1. Any felony (any crime punishable by confinement greater than one year)

a. Defined on the basis of exposure to the offense for which the defendant was convicted, pled guilty or pled nolo contendere. If pled down, then the crime to which the defendant ultimately pled.

b. Defined by all crimes punishable by greater than one year in jail or prison, regardless of how characterized by jurisdiction. If range, alternate sentencing, or indeterminate sentencing, outer range > one year.

R2. Any lesser crime involving force or threat of force against a person.

R3. Any lesser crime of a sexual nature or classified as a sex offense including but not limited to "victimless" crimes of a sexual nature such as prostitution, pornography, indecent exposure; and crimes in which sexual relations is an element.

R4. Any lesser crime involving controlled substances (not paraphernalia or alcohol).

R5. Any crime involving cruelty to animals.

R6. Any sex offender registrant.

R7. Any lesser crime involving harm to a minor.

Criminal offenses include "Attempted Crimes" in the above classifications.

Applicants will be asked the following questions during the process and will respond with a YES or NO:

  1. Have you ever been convicted, or do you have a pending charge, of a felony?
  2. Have you ever been convicted, or do you have a pending charge, of any lesser crime involving force or threat of force against a person?
  3. Have you ever been convicted, or do you have a pending charge, of any lesser crime of a sexual nature or classified as a sex offense including but not limited to "victimless" crimes of a sexual nature such as prostitution, pornography, indecent exposure         
  4. Have you ever been convicted, or do you have a pending charge, of a lesser crime involving controlled substances (not paraphernalia or alcohol)?
  5. Have you ever been convicted, or do you have a pending charge, of a lesser crime involving cruelty to animals?
  6. Are you a sex offender registrant?      
  7. Have you ever been convicted, or do you have a pending charge, of a lesser crime involving harm to a minor?

National Center for Safety Initiatives

The following states have counties that require additional fees to process screening requests. These fees will be paid by the screening candidate to NCSI. You can elect to view those counties requiring additional fees for the states listed below.

ARKANSAS
CALIFORNIA
COLORADO
FLORIDA
GEORGIA
GUAM
HAWAII
ILLINOIS
KANSAS
KENTUCKY
LOUISIANA
MAINE
MICHIGAN
MISSISSIPPI
MONTANA
NORTH DAKOTA
NEW HAMPSHIRE
NEVADA
NEW YORK
PUERTO RICO
SOUTH DAKOTA
TENNESSEE
TEXAS
US VIRGIN ISLANDS
VERMONT
WEST VIRGINIA
WYOMING

 

NCSI Notice of County Delays

Client Advisory: Register Early for Screening To Avoid Delays


We wanted to let you know that there are several court jurisdictions that are experiencing delays in returning criminal history information due to staff furloughs and reductions or other issues with their reporting systems. Listed below the most notable courts, some of which can take up to four weeks to return their county report.

New Hampshire

California, including but not limited to San Luis Obispo , Shasta, Santa Barbara, Los Angeles, Santa Cruz, Fresno, Sutter

Washington State

Maine
West Virginia

Michigan

Worcester Massachusetts – six weeks

Therefore, anything you can do to have your registrants start their screening earlier will help to ensure that they're available when required.